Operations Administrator

• Provide operational and administrative support to the Head of Operations 
• Monitor shared mailboxes, responding to routine queries and escalating matters where appropriate. 
• Keeping systems and documentation up to date and accurate.
• Procurement of general supplies and purchases
• Liaising with suppliers ensuring accuracy and relevant follow up actions.
• Administration of fleet servicing and maintenance schedules
• Processing of road charging and driver penalties
• Onboarding and offboarding of drivers and vehicles
• Administration of ad-hoc vehicle rentals
• Maintenance of records for vehicles and drivers
• Administration of waste handling collections
• Maintaining and reporting from third party supplier systems
• Maintaining warehouse operations stock and catering supplies
• Reporting and escalating to the warehouse and fleet operations managers

• Proven experience in a similar role
• Experience using Microsoft Office Software (Excel, Outlook, Word, etc)
• Clear written and verbal communication 
• Excellent numerical skills
• Excellent organisational skills with the ability to manage multiple deadlines
• Strong time management and problem-solving abilities, with keen attention to detail

• Salary of circa £34K - £38K plus bonus scheme to share in company success.
• 25 days annual leave, plus bank holidays and an additional day off to celebrate your birthday (incrementally rising to 30 days after 5 years’ service). 
• Life Insurance and Group Income Protection with Canada Life.
• Flexible working hours - to help you achieve that all-important work-life balance.
• Access to our Employee Assistance Programme (EAP).
• Family is important to us, so we have a range of inclusive family-friendly policies in place, including enhanced leave to support you during those important times. 

Our values are really important to us. Below is a brief overview, but we’d love to tell you more!

• AUTHENTIC – We believe that we are at our strongest and most creative when everyone can be their authentic selves. We treat everyone with respect, share our own differences and unique perspectives and feel proud of them. We are confident to pursue our passions. 
• CARE – We take care in what we do, we are meticulous in the execution of our tasks, care for our craft is what sets us apart from the competition. We care about the world around us and how we affect it, we strive to reduce our impact, make positive contributions and improve the environments we work in. We care about our own wellbeing and each other’s, we provide support, knowledge and empathy where we can. 
• COMMUNITY - We are part of something bigger than ourselves, one team and one community with a common goal and purpose. We each play our own important part but cannot thrive without each other. We are present and engaged for our colleagues. We recognise our role and influence in building a positive community, caring how we speak to one another, the way we make each other feel and the support we give one another.  
• CURIOUS - We are always asking questions and learning whilst doing. We celebrate the gaining of knowledge for personal and professional growth. We keep ourselves well informed. We are collaborative and embrace alternative viewpoints and innovative approaches. We respond to the creativity in the world around us. 
• GROW - We take ownership of our careers, set ourselves goals and thrive on challenge. We are ambitious, we see effort as necessary to grow. Individual success is all of our success. We seek out learning and embrace feedback. And we enjoy the journey.

BUILDHOLLYWOOD is committed to creating an environment that is inclusive to all, where everyone is treated with kindness and respect. We believe in equal opportunities for everyone and welcome applicants from all backgrounds. Do reach out to let us know if there’s any actions we can take to better support an environment where you feel comfortable.

Please let us know if you have any accessibility requirements at any stage of the recruitment process.  We are always open to ideas from our candidates that help us to make our processes more inclusive. 

Our website: https://www.buildhollywood.co.uk/